All background check applications are submitted electronically into ORCHARDS by approved users (see our Training and Tools page for details). We have made many fixes and improvements to the system since then. Criminal records checks are conducted through the State of Oregon Law Enforcement Data System (LEDS) and, if necessary, through the Federal Bureau of Investigation (FBI). ORCHARDS checklist. State(s) Number of States ; FBI and Statewide for All Individuals DE, DC, FL, ID, IL, MI, MS, NV, NY, OK, UT ; 11 : . 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. If a subject individual has one or morePDQs, BCU staff must conduct a weighing test. . (See update in SB 280 link at top of this page). The citations for the Oregon statutes which govern criminal records checks are in In order to perform the criminal records check and abuse checks included in a background check, BCU must have authorization from the SI. Background Checks; Forms; Homecare and Personal Support Workers; Licensing; Provider Time Capture; Provider Tools and Resources; Receiving Encrypted Email from ODHS; Volunteering; About the Agency. eSubscribe to the Background Check website. Contact Public Records at 503-823-0756 to see if service can be completed via email or U.S. mail. Oregon's Department of Administrative Services has contracted with them to provide services all state agencies, including ODHS and OHA. Children, Adults and Families Policy Title: Criminal History Checks for System of Care Contractors - OAR Policy Number: III-D.1.1.2 413-330-0085 thru 0098 Effective Date: 06-01-2004 Approved By: on file Date Approved: Reference(s): Effective 7/31/2017, you need to change your password every 60 days. The current Oregon contract with FieldPrint does not include any out-of-country services. State Sex Offender Registry (RISOR) National Sex Offender Registry (NSOR) Please download the rules above for details; this, If a subject individual has one or more potentially disqualifying convictions or conditions ODHS|OHA must conduct a weighing test. As of April 1, 2022: Fingerprints for programs with federal or state mandates for fingerprinting are no longer suspended. The background check is done by the BCU will notifystakeholders when there is amoratorium on hard cards with rolled fingerprints. These businesses range from fulltime fingerprint technicians to packaging and shipping businesses that do fingerprinting as a side business. 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. / Russian | Department of Human Services - Background Check Unit, https://www.oregon.gov/dhs/BUSINESS-SERVICES/CHC/Pages/ORCHARDS.aspx. Background Checks for the Oregon Health Authority OAR 943-007-0001 to 943-007-0501 Effective 2/10/2020 (permanent rules) These rules cover criminal records checks on OHA employees, volunteers under the direction and control of OHA, and certain contractors, incorporating the ODHS rules by proxy. Oregon law requires any SI who is having a background check that requires fingerprints through BCU to have their fingerprints captured and submitted electronically. / Arabic | All other contractors are not subject to these rules. Type or print your complete name. Address your subpoena to: Portland Police Bureau Custodian of Records 1111 SW 2nd Avenue, Room 1126 Portland, Oregon 97204 Or if emailing, publicrecords-ppb@police.portlandoregon.gov That means you will not be eligible for payment. For these SIs, their agency may have an agreement to offer these services. The Oregon State Police conducts Gun Background Checks on every person who attempts to purchase a firearm from a federally-licensed vendor. bcu.info@odhsoha.oregon.gov.. Tools and resources Qualified Entity Designee Training Stay informed Subscribe to receive email Background Check updates Help us improve! The disclosure of your Social Security number (SSN) is optional. Effective 12/17/2021 (permanent rules), Abuse Checks for Department Employees and VolunteersOAR407-007-0400 through 0460Effective 2/10/2020 (permanent rules), Background Checks for the Oregon Health AuthorityOAR 943-007-0001 to 943-007-0501Effective 2/10/2020 (permanent rules), Criminal Records Checks and Abuse ChecksOAR 407-007-0200 to 407-007-0370, Background Check Registry and PortabilityOAR 407-007-0600 to 407-007-0640Effective 12/17/2021 (permanent rules), Criminal History Check for Oregon Health Authority ProvidersOAR 943-007-0001 to 943-007-0501Effective 2/10/2020 (permanent rules). Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. See this. Faxed subpoenas will not be accepted. Applicant Disclosure andInformation to provide to the SI, Pre-employment, Identity andApplicant Consent Details, Completing the Hiring Process on the Determination Available Tab, Background Check Expirations and Rechecks, Applicant Authorization and Disclosure Questions. It must be paid with a credit card at the time the SIschedules the appointment. You are submitting a background check on a subject individual (SI). Below is alist of all currently available training videos. If you are a subject individual and you received a notice that your background check resulted in "Denied" or "Restricted Approval," the notice . Name and mailing address of subject individual: 2. . Login For assistance please contact the Background Check Unit at 888-272-5545 or email bcu.info@odhsoha.oregon.gov Effective 03/01/2016: to make sure you have the best experience possible, the OR BCU system will support only the most up-to-date version of the following internet browsers: Google Chrome Mozilla Firefox Internet Explorer Safari For more informationon backgroundchecks, please visit the Background check registry for certain ODHS|OHA subject individuals . Pursuant to ORS 181A.215, the Oregon Department of Administrative Services implemented statewide administrative rules on January 4, 2016. Under Oregon state law, the public does have access to state criminal records in the Criminal Justice Information Services (CJIS) Division. Non Oregon State Issued Identification Card United States Armed Forces ID Passport Visa BCU is currently reviewing these rules for any needed grammar or language corrections. In order to stay up to date on QED requirements and rule changes, The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS), which has been in use since October 2011. Adult foster homes licensed in Oregon for: Seniors and individuals with physical disabilities through ODHS Aging and People with Disabilities, Adults with developmental disabilities through ODHS Intellectual and Developmental Disabilities Services, Adults with behavioral health disorders through OHA Health Services Division, Behavioral Services, Homecare workers and personal support workers for seniors, developmental disabilities clients, and behavioralhealth clients, All DD adult and child facilities, organizations and providers (with the exception of employees and volunteers at community DD programs and DD brokerages). Knowledge of the SACU Program policies and procedures Knowledge of OARS 411-325, 411-323 Knowledge of SACU Training and DHS Learning Center Experience with data bases (enter, pull and process) Type 55-60 wpm In this group, if an SI is approved to work for one in-home care agency, they will be immediately hirable for another in-home care agency. The Background Check Unit (BCU) announced the implementation of the Oregon Criminal History and Abuse Records Data System (ORCHARDS)on 7/31/2020. . Public funds for employment not allowed for subject individuals with certain convictions. Apply online OR print, complete and mail application. 11. If an SI is out of the U.S. when fingerprinting is required, a hard card with rolled fingerprints may be necessary. Effective 1/5/2016. Contact DPU for questions at 1-800-699-9074 ( toll-free ) or 503-378-5500 ( Salem area Complete the Central Background Registry (CBR) application to start the process for background checks. see our Training and Tools page for details. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified . Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. You can find details in OAR 407-007-0281, OAR 407-007-0290, and the, If a providersubject individual has one or more PDQs, ODHS|OHA must conduct a weighing test. Certain criteria to be weighed for potentially disqualifying abuse; what can be challenged in contested case hearing. background check. 18years old or older: Anyone who needs a background check must be listed on the When you hover over the "Help" option a drop down menu will appear. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. Type of Check Required . BCU is currently reviewing these rules for any needed grammar or language corrections. Since March 2020, most Qualified Entities(QE) andproviders have been varianced, suspending the need for fingerprinting. You may request a copy of the national FBI report from the Background Check Unit. Authorizing statute for Department of Administrative Services to implement rules on criminal records check processes in Oregon. You may also e-mail bcu.info@odhsoha.oregon.gov and indicate that you would like the current training materials. For employees, volunteers and contractors, see, For providers subject to a background check through BCU, see. If you are a subject individual and you received a notice that your background check resulted in Denied" or Restricted Approval," the notice explains your hearing rights. See this, In collaboration with Child Welfare Licensing, the Office of Continuous Improvement and child caring agency stakeholders, BCU is presenting these. 12. The foundational software of ORCHARDS is currently in use in 27 states and U.S. territories participating in the NBCP. The BCU requests the Local jurisdictions report their information to the Oregon State Police, who are the keepers of Oregon criminal histories. If you don't list everyone who is required, your application will be failed. For subject individuals and other providers licensed, certified or otherwise regulated by the Oregon Department of Human Services or the Oregon Health Authority, there ARE 5-year, 10-year, and permanent review conviction tiers; convictions are considered potentially disqualifying according to when they occurred in relation to the date the background check was submitted to BCU. . In order to stay up to date on QED requirements and rule changes, eSubscribe to the Background Check . at The BCU requests the These rules implement ORS 443-006, augmenting BCUs Oregon Criminal History and Abuse Records Data System (ORCHARDS) to include a searchable online registry of individuals with completed background checks who work or seek to work as homecare workers, or eligible to work in certain facilities. Records of births and deaths from 1903 to 1984 are available at the Oregon State Archives. Section 2 You, the SI, complete this section. Was this page helpful? If you are a QED or CHAD using the ORCHARDS background check system, please review the following videos for training purposes. This option can be used for SIs currently outside the U.S., or if your SI does not have access toFieldPrint or other Livescan option. For providers subject to a background check through BCU, see OAR 407-007-0250(10). Oregon Criminal History and Abuse Records Data System (ORCHARDS), ORS Chapter 163: Offenses Against Persons, ORS Chapter 164: Offenses Against Property, ORS Chapter 165: Offenses Involving Fraud or Deception, ORS Chapter 166: Offenses Against Public Order; Firearms and Other Weapons; Racketeering, ORS Chapter 167: Offenses Against General Welfare and Animals, ORS 475: Controlled Substances; Illegal Drug Cleanup; Miscellaneous, The Background Check Unit runs all background checks through.